|
|
Almost every State provides guidelines regarding the proper retention of
inactive records for all the types of local governments that exists - schools,
municipalities, colleges, counties, etc. While some states guidelines are more
stringent than others, they all have the same basic goal - the effective and
practical retention management of records that have aged beyond current use.
RCI is the only firm that can offer effective inactive records retention
management services throughout the United States. In all cases we use existing
State (or other recognized authority) guidelines to properly inventory,
catalog, store and prepare for destruction as necessary, all inactive records
located within the organization.
Using the RCI system, most organizations can realize a reduction of 40-60% on
their overall records holdings, simply because they have held on to records far
longer than necessary.
Proper management of inactive records makes possible some real, tangible
benefits
-
The sheer volume of records that can be disposed of amazes many clients.
Typically, about half of all records in a school district or city can be
identified for destruction because they are completely obsolete, from both the
legal and the common usage standpoints.
-
Clerical time spent in simply looking for things is drastically reduced. The
RCI system is very simple, and it allows the retrieval of records quickly and
simply.
-
Litigation is a major concern for most organizations. The reduction of the
volume of records means that the "window" of legal exposure is also reduced -
records that have been disposed of legally, with the proper audit trail as
backup, are just not available for subpoena.
-
Many organizations spend massive amounts of money to store records - often
those records are stored far beyond their required retention periods. It costs
money to store each box of records monthly, and even more to retrieve a needed
record. Elimination of such costly storage frees funds for most useful
purposes.
The RCI Records Retention program is one of the most useful "housekeeping"
systems you will ever find. Give us a call to discuss how we can assist you
right away !
|
